Terms and conditions

CPD/Events service

These are the terms and conditions on which we provide the service to you. You should print a copy of these terms and conditions for future reference.

Please see paragraph 19.2 below for definitions of some words and phrases which have special meanings in these terms & conditions

Please read these terms and conditions carefully before placing an order through our site. You should understand that by placing an order through our site, you agree to be bound by these terms and conditions to the exclusion of any other terms and conditions. If you refuse to accept these terms and conditions, you may not place on order.

  1. Information about us

Our site and the service are operated by The Law Society of Scotland (we and us). We are a statutory body constituted under the Legal Aid and Solicitors (Scotland) Act 1949 and the Solicitors (Scotland) Act 1980. Our principal office is at Atria One, 144 Morrison Street, Edinburgh EH3 8EX (telephone 0131 226 7411, email cpd@lawscot.org.uk) Our VAT number is [300700822].

  1. How the contract is formed between you and us

2.1 After placing an order, you will receive an e-mail from us acknowledging that we have received your order. Please note that this does not mean that your order has been accepted. Your order constitutes an offer by you to us to purchase the right to attend the event(s) specified in your order. All orders are subject to acceptance by us, and we will confirm such acceptance to you by sending you a further email or other notice (which might be incorporated in another document such as an invoice or receipt issued by us) that confirms that we have accepted your order (the confirmation). The contract between us and you (contract) will only be formed when we send you the confirmation.

2.2 The contract will relate only to those events which we have confirmed in the confirmation you are successfully registered for and may attend. We will not be obliged to permit you to attend to any other events which may have been part of your order until your right to attend such events has been confirmed in a separate confirmation. We reserve the right to decline any order for any reason without incurring any liability to you.

2.3 It is your responsibility to ensure that the order you submit is complete and accurate in all respects, including in the choice of events you order, and any dietary or other special requirements you may have. You will have an opportunity to review the terms of your order prior to submitting it, and to correct any errors at that time but thereafter we will be entitled to rely on the order as being complete and accurate in all respects.

  1. Consumer rights

3.1 The service is intended to be a purely business-to-business service. By submitting your order, you warrant that you are not acting for purposes which are outside your business.

3.2 In the unlikely event that (despite paragraph 3.1) you are contracting as a consumer, we hereby notify you that any right you may have to cancel the contract under the Consumer Protection (Distance Selling) Regulations 2000 shall not apply once we have started to provide the service in relation to a particular event, which shall be deemed to be the earlier of (i) the commencement of the event and (ii) when joining instructions, delegate lists or other event-related materials for the event are sent to you. This provision does not affect your statutory rights.

  1. Event rules and content

4.1 We may vary an event where in our opinion that is necessary.

4.2 No film, photographs or video footage may be made or taken by or for you at any event without our prior written approval.

4.3 You agree to comply in all respects with all applicable health and safety, security, fire and other laws and regulations in force from time to time, with the house rules of any venue in which an event is held, and with any reasonable instructions issued in relation to an event by us or our employees or sub-contractors as organisers and/or hosts of the event.

4.4 Course documentation for an event will normally be distributed to you at or after the event.

4.5 In the case of events delivered online, the event content will be made available on a platform of our choosing for a minimum period within the CPD year in which it was purchased.  For the avoidance of doubt, our CPD year runs from 1 November to 31 October.

4.6 We reserve the right to change the platform used to host on-demand content at any time. Where a platform change occurs, reasonable efforts will be made to ensure continued access to purchased content for the remainder of the CPD year.

4.7 We may periodically review and remove older content from our on-demand library. While reasonable notice will be given where possible, we do not guarantee the availability of any specific content beyond the CPD year of purchase.

4.8 No refunds or compensation will be provided for the removal of content in line with this clause.

  1. Price and payment

5.1 The price of attendance at a particular event will be as quoted for that event on our site, except in cases of obvious error.

5.2 These prices include VAT at the prevailing rate from time to time, which will be shown separately.

5.3 Prices are liable to change at any time, but changes will not affect orders in respect of which we have already sent you a confirmation.

5.4 Our site refers to a number of events and it is always possible that, despite our efforts, some of the events listed on our site may be incorrectly priced. We will normally verify prices as part of our procedures so that, where an event's correct price is less than our stated price, we will charge the lower amount when invoicing you for attendance at that event. If an event's correct price is higher than the price stated on our site, we will normally, at our discretion, either contact you for instructions before accepting your order, or reject your order and notify you of such rejection.

5.5 We are under no obligation to register you for attendance at an event at the incorrect (lower) price, even after we have sent you a confirmation, if the pricing error is obvious and unmistakeable and could have reasonably been recognised by you as a mis-pricing.

5.6 Payment for the service must be made using the payment methods specified on our site.

5.7 For bookings with a total value of £500 or less, payment must be made in full at the time of booking using a credit or debit card only.

5.8 For bookings exceeding £500, payment may be either:

  • paid in full at the time of booking using a credit or debit card only; or
  • invoiced to you and must thereafter be settled in full either within 28 days of the invoice date or five days prior to the event (whichever is sooner).

5.9 All payments must be made in GBP and in accordance with the payment instructions provided.

5.10 We reserve the right to cancel any booking for which payment has not been received in accordance with these terms.

5.11 Members attempting to buy additional tickets using the invoicing system where they have a balance outstanding (out-with payment terms of 28 days) will be unable to do so until the existing invoice has been paid.

5.12 Payment must be made in cleared funds without any deduction whether by way of compromise, set-off, counterclaim, discount, abatement or otherwise. Time for payment shall be of the essence, and no payment shall be deemed to have been received until we have received cleared funds. If payment is not received when due, we may without any penalty or liability to you suspend your right to attend any event until payment is made in full.

5.13 For the avoidance of doubt, where a booking is made by and/or in the name of an individual, the liability for payment in respect of any booking shall lie with the individual making such booking and not the individual’s firm or employer. 

  1. Data protection and privacy

6.1 We are the Data Controller (as defined in the UK GDPR) for the personal data collected and processed in connection with CPD events. We process personal data in compliance with the UK GDPR.

6.2 By registering for a CPD event, you acknowledge that we will process your personal data for the purposes of administering your booking, delivering the event, and providing relevant follow-up materials.

6.3 We may engage third-party service providers (such as Zoom, Microsoft Teams, or other event platform providers) to facilitate event delivery. These providers act as Data Processors, processing personal data only on our behalf and in accordance with our instructions.

6.4 Event recordings may capture personal data, including your image, voice, and any contributions you make. By attending an event, you consent to this processing as outlined in this clause.

6.5 We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, in accordance with our privacy policy.

6.6 You and we shall each comply with any applicable data protection, privacy or similar laws, including but not limited to the UK GDPR, that apply in relation to any personal data processed in connection with the service.

6.7 You shall provide us with the information requested on the order form found on our site. We shall use this information for the purposes of organising and running the events which formed part of your order; providing, improving and developing the service; to contact you for your views on the service; and to notify you occasionally about important changes or developments to the service. We may also use that information to let you know about other services and products which we offer which may be of interest to you. If these services and products are of a commercial nature and are different in nature from the service, we will ask for specific permission at the time we ask for that information.

6.8 We may record CPD events, including those delivered via Zoom, Microsoft Teams, or other online platforms. These recordings may be made available for future purchase and viewing.

6.9 By attending a CPD event, whether in person or online, you acknowledge and agree that the event may be recorded, and you grant us a non-exclusive, royalty-free, worldwide licence to use, reproduce, distribute, and make available the recording, including any contributions you make during the event.

6.10 If you participate in discussions, question and answer sessions, or other interactive elements of an event, you consent to the recording and subsequent use of your contributions. If you do not wish to be recorded, you should refrain from participating verbally or ensure your camera and microphone remain turned off.

6.11 We retain and reserve all rights in the recordings and reserves the right to edit, distribute, and reuse the recordings for training, promotional, or commercial purposes without further consent or compensation.

6.12 Personal data included in recordings will be processed in accordance with our privacy policy.

6.13 You have rights regarding your personal data, including the right to access, correct, or request the deletion of your information. For further details or to exercise your rights, please refer to our Privacy Policy at https://www.lawscot.org.uk/website-terms-and-conditions/.

  1. Intellectual property rights

You acknowledge that all intellectual property rights which subsist in or arise in connection with the service (including event content and materials issued at or in relation to an event) belong to or are licensed to us and that you will have the right to use them only as permitted by law or by these terms and conditions (or as otherwise stated on those materials).

  1. Our liability

8.1 Event content comprises general and/or generic information and training materials only and does NOT constitute legal or other professional advice and may not be relied on as such. No event is purported to give investment advice and it is important that you do not rely upon the event content to make investment decisions. No part of the service should be regarded as an offer or solicitation to sell investments in any jurisdiction. No warranty is given to you by the content providers in relation to the event content and materials of which the event content is composed. By using the service you agree that the event content does not constitute legal advice and may not represent a comprehensive or current statement of law or practice in the legal or other fields concerned. You should exercise their professional legal judgement before applying or acting upon any of the event content or advising any of your clients in reliance upon any such information or materials. All implied conditions and warranties are excluded to the maximum extent permitted by law.

8.2 The liability of the content providers to you for any loss, damage or claim arising in respect of your use of the service and/or the event content is limited to an amount equal to the fee (if any) you have paid for attendance at the event in question for the period during which the loss, damage or claim arises, subject to a maximum liability of £1000 in respect of any single claim. If you have not been required to pay for attendance at an event, then the limit of liability of the content providers is nil. 

8.3 The content providers do not accept any liability or responsibility whatsoever for any loss or damage suffered by any user of the event content.

8.4 Nothing in these terms and conditions will exclude or limit in any way our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any matter for which it would be illegal for us to limit or exclude, or attempt to limit or exclude, our liability.

8.5 We accept no liability for any loss of income or revenue, loss of business, loss of profits or contracts, loss of anticipated savings, loss of data, waste of management or office time or for any indirect or consequential loss or damage of any kind however arising and whether caused by delict (including negligence), breach of contract or otherwise, whether foreseeable or otherwise.

8.6 References to liability in this clause shall include every kind of liability arising under or in connection with these terms and conditions including liability in contract, delict (including negligence), misrepresentation, restitution or otherwise.

  1. Cancellation

9.1 We may cancel a contract at any time if we reasonably conclude that because of circumstances beyond our control (including but not limited to a lack of public or professional interest, a failure to obtain sufficient sponsorship to make an event financially viable, a difficulty in obtaining suitable speakers or a difficulty with a chosen venue) it is not practical for us to run the event. In this event we shall (unless the circumstances causing cancellation are attributable to your act or default) refund to you the price paid by you for attendance at the event, and our entire liability to you in relation to such a cancellation shall be discharged by way of such a refund.

9.2 You may cancel your attendance at an event with our approval, in which event our liability to you shall be no more than the relevant amount set out below:

Circumstances

Maximum refund

If you cancel 10 or more working days prior to the day on which the event is to be held

100% of the price paid by you

If you cancel 5 or more but less than 10 working days prior to the day on which the event is to be held

50% of the price paid by you

If you cancel less than 5 working days prior to the day on which the event is to be held

nil

Or

 

If the description of the event on our site shows a different cancellation policy for that event

The amount specified on our site in the cancellation policy for that event

 

  1. Termination

10.1 A contract may be terminated for cause in the following circumstances:

10.1.1 by either you or us with immediate effect from service on the other party of written notice if the other party is in breach of any material obligation under the contract which breach is either not capable of remedy, or (if capable of remedy) has not been remedied within 14 days of service of written notice; or

10.1.2 by either you or us with immediate effect from the date of service on the other of written notice if the other dies or is sequestrated or grants a trust deed for creditors or a resolution is passed or an order is made for the winding up of the other (otherwise than for the purpose of solvent amalgamation or reconstruction) or the other becomes subject to an administration order or an administrator or a receiver or administrative receiver or judicial factor is appointed over any of the other's property or equipment.

10.2 On termination of a contract, you shall within 14 days pay to us any sums due to us under the contract; and where the contract is terminated by you for cause pursuant to paragraph 10.1.1, we shall within 90 days repay to you a fair proportion of the price paid for any event which you were not able to attend.

10.3 Termination of a contract shall not affect any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach which existed at or before the date of termination.

10.4 Any provision of the contract that expressly or by implication is intended to come into or continue in force on or after termination shall remain in full force and effect.

  1. Written communications

Applicable laws require that some of the information or communications we send to you should be in writing. When using the service, you accept that communication with us will be mainly electronic. We will contact you by e-mail or provide you with information by posting notices on our site. For contractual purposes, you agree to this electronic means of communication and you acknowledge that all contracts, notices, information and other communications that we provide to you electronically comply with any legal requirement that such communications be in writing. This condition does not affect your statutory rights.

  1. Notices

All notices given by you to us must be given to CPD & Training, The Law Society of Scotland, Atria One, 144 Morrison Street, Edinburgh EH3 8EX. We may give notice to you at either the e-mail or postal address (including Legal Post or DX) you provide to us when placing an order, or in any of the ways specified in paragraph 11 above. Notice will be deemed received and properly served immediately when posted on our site, 24 hours after an e-mail is sent, or three days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an e-mail, that such e-mail was sent to the specified e-mail address of the addressee.  This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.

  1. Transfer of rights and obligations

13.1 The contract between you and us is binding on you and us and on our respective successors and assignees.

13.2 You may not transfer, assign or otherwise dispose of a contract, or any of your rights or obligations arising under it, without our prior written consent.

13.3 We may transfer, assign, sub-contract or otherwise dispose of a contract, or any of our rights or obligations arising under it, at any time during the term of the contract.

  1. Events outside our control

14.1 Without limitation to paragraph 9.1 above, we will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a contract that is caused by events outside our reasonable control (force majeure event).

14.2 A force majeure event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:

(a) strikes, lock-outs or other industrial action;

(b) failure of any speaker or other contributor to an event to appear on time;

(c) civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war;

(d) fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster;

(e) impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport;

(f) impossibility of the use of public or private telecommunications networks;

(g) failures in the internet; or

(h) the acts, decrees, legislation, regulations or restrictions of any government.

14.3 Our performance under any contract is deemed to be suspended for the period that the force majeure event continues, and we will have an extension of time for performance for the duration of that period. We will use our reasonable endeavours to bring the force majeure event to a close or to find a solution by which our obligations under the contract may be performed despite the force majeure event.

  1. Waiver

15.1 If we fail, at any time during the term of a contract, to insist upon strict performance of any of your obligations under the contract or any of these terms and conditions, or if we fail to exercise any of the rights or remedies to which we are entitled under the contract, this shall not constitute a waiver of such rights or remedies and shall not relieve you from compliance with such obligations.

15.2 A waiver by us of any default shall not constitute a waiver of any subsequent default.

15.3 No waiver by us of any of these terms and conditions shall be effective unless it is expressly stated to be a waiver and is communicated to you in writing in accordance with paragraph 12 above.

  1. Severability

If any of these terms and conditions or any provisions of a contract are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term, condition or provision will to that extent be severed from the remaining terms, conditions and provisions which will continue to be valid to the fullest extent permitted by law.

  1. Entire agreement

17.1 These terms and conditions and any document expressly referred to in them represent the entire agreement between you and us in relation to the subject matter of any contract and supersede any prior agreement, understanding or arrangement between you and us, whether oral or in writing.

17.2 You and we each acknowledge that, in entering into a contract, neither of us has relied on any warranty, representation, undertaking or promise given by the other or be implied from anything said or written in negotiations between you and us prior to such contract except as expressly stated in these terms and conditions.

17.3 Neither of you or us shall have any remedy in respect of any untrue statement made by the other, whether orally or in writing, prior to the date of any contract (unless such untrue statement was made fraudulently or in breach of paragraph 2.3) and the other party's only remedy shall be for breach of contract as provided in these terms and conditions.

  1. Our right to vary these terms and conditions

18.1 We have the right to revise and amend these terms and conditions from time to time.

18.2 You will be subject to the policies and terms and conditions in force at the time that you submit your order for attendance at an event from us, unless any change to those policies or these terms and conditions is required to be made by law or governmental authority (in which case it will apply to orders previously placed by you), or if we notify you of the change to those policies or these terms and conditions before we send you the confirmation (in which case we have the right to assume that you have accepted the change to the terms and conditions, unless you notify us to the contrary within seven working days of receipt by you of the confirmation).

  1. Interpretation

19.1 In these terms and conditions unless the context otherwise requires:-

19.1.1 references to any statute or statutory provision shall, unless the context otherwise requires, be construed as a reference to that statute or statutory provision as from time to time amended, consolidated, modified, extended, re-enacted or replaced;

19.1.2 references to one gender include the other genders, references to the singular include the plural and vice versa as the context admits or requires, and references to persons shall include corporations, firms and other legal entities; and

19.1.3 headings will not affect construction or interpretation.

19.2 In these terms and conditions:

"Content providers" means us, the presenter/speakers or the owners or permitted licensees/sub-licensors of the event content;

"Event" means continuing professional development training or other event organised and/or run by us, and advertised on the site as being part of the service and shall include for the avoidance of doubt any events or training in person or run remotely and/or online and whether live or on-demand including (without limitation) by way of Microsoft Teams or Zoom;

"Event content" means all information presented or disseminated during or in relation to an event and shall for the avoidance of doubt include any such information delivered remotely and/or online and whether live, in person, or on-demand including (without limitation) by way of Microsoft Teams or Zoom;

"Intellectual property rights" means trade-marks, service marks, trade names, patents, copyrights, registered and unregistered designs, design rights, database rights, trade secrets, technical information, know-how and all other intellectual or industrial property rights (whether or not any of them are registered and including applications for registration of any of them) throughout the world;

"Service" means our service of advertising, organising and running events;

"Site" means the section of our website devoted to the service located at the events page (or such other URL as we may from time to time reasonably determine); and

“UK GDPR” means all applicable data protection and privacy legislation in force from time to time in the UK including the Data Protection Act 2018 (and regulations made thereunder) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended and all other legislation and regulatory requirements in force from time to time which apply to a party relating to the use of Personal Data (including, without limitation, the privacy of electronic communications).

"you" means the person, firm or legal entity contracting with us for the provision of the service, whose details are submitted to us as such using the online order process for that purpose found on our site.

  1. Third party rights

Unless it expressly states otherwise, the Contract does not give rise to any rights under the Contract (Third Party Rights) (Scotland) Act 2017 to enforce any term of the Contract.

  1. Law and jurisdiction

These conditions and all contracts for the provision of access to the service will be governed by Scots law. Any dispute arising from, or related to, such contracts shall be subject to the exclusive jurisdiction of the Scottish courts.

In this section